PPWR Declaration of Conformity —
ready-to-use template.
A ready-to-use Word document structured for enterprise compliance teams managing packaging conformity under Regulation (EU) 2025/40.
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Turn PPWR documentation into a controlled process.
Packaging conformity under PPWR requires more than a basic statement. Teams need to identify packaging, assess applicable requirements, reference evidence, assign responsibility, and keep documentation available for competent authorities.
This template gives you a practical structure for organising the information needed to prepare and maintain a packaging Declaration of Conformity.
See how RegSurance structured Annex VII technical documentation and Annex VIII Declarations of Conformity for two packaging formats under Regulation (EU) 2025/40. Read the case study →
Nine sections built for practical PPWR documentation.
The template is structured to help teams capture identification data, conformity conclusions, supporting evidence, sign-off details, and retention guidance in one editable Word document.
Identification of the economic operator
Manufacturer, importer, and authorised representative details.
Packaging identification
SKU, materials, weights, packaging components, and intended markets.
Formal declaration
Declaration text referencing Regulation (EU) 2025/40.
Conformity assessment
Structured assessment for all 8 PPWR articles (5–12), including biobased feedstock.
Justification fields
Clear reasoning fields for every compliance conclusion.
Standards and specifications
Table for applicable standards and technical specifications.
Supporting documentation
Checklist with retention periods and evidence references.
Authorised signatory block
Formal approval block for responsible sign-off.
Appendix guidance
Common mistakes, update triggers, and retention guidance.
Built by EU regulatory specialists — not a generic template generator.
Created by RegSurance’s regulatory team with 15+ years of experience across EU packaging, chemical, and waste compliance programmes.
PPWR specialist
Active practice covering Regulation (EU) 2025/40 from drafting consultations through enterprise rollout planning.
Live EPR coverage across 18 EU markets
Currently supporting companies with packaging EPR registration and reporting across the EU.
Trusted by enterprise compliance teams
Used by sustainability, regulatory, and packaging teams at producers, brand owners, importers, and online sellers.
For teams responsible for packaging compliance.
Useful for producers, importers, brand owners, authorised representatives, online sellers, and regulatory, packaging or sustainability teams preparing for PPWR obligations.
Important note
This template is provided for informational and guidance purposes only. It does not constitute legal advice. Organisations must independently verify that their Declaration of Conformity meets all applicable requirements.
Need help completing your Declaration of Conformity?
RegSurance supports companies with PPWR readiness, packaging documentation, conformity assessments, evidence organisation, and EPR reporting workflows.
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